Background Screening for Coaches, Officials, & Volunteers

IMPORTANT:  Due to the varying processing timelines from different police municipalities, we have made a decision to extend the deadline for all to submit their Vulnerable Sector Verifications (VSV) or Sterling Enhanced Police Information Checks (E-PIC).

The original deadline of July 18th is now changed to August 31st, 2018. 

After August 31st,2018, all coaches, officials, or volunteers will require a Vulnerable Sector Verification or Enhanced Police Information Check on file before they participate at an event. Coaches, officials, and volunteers cannot participate in a Muaythai event without the appropriate checks on file.

Muaythai Ontario is committed to a safe sporting environment to protect all participants in Muaythai programming, activities, and events. The new Screening Policy, effective immediately, will require an annual Enhanced Police Information Check (E-PIC) through our new Screening Partner, Sterling Talent Solutions. Those over a certain age will require a Vulnerable Sector Check before getting the E-PIC.

Seconds (Coaches & Corners) and Officials should note the new changes to the Membership Process. To get started, follow our questionnaire below to determine what kind of check you need. FAQs are at the bottom of this page.

Begin Questionnaire

The submission of both the E-PIC and Vulnerable Sector Verification is subject to the same data processing guidelines as all other membership information. The completed checks must be submitted at latest 48 hours prior to an event; if a Check is submitted within 2 – 5 business days prior to an event, a rush fee will be required in order to process the information on time. It’s important to note that if there is an item of concern on a VSV or E-PIC it could take Muaythai Ontario’s Screening Committee up to 14 days to review.

How to get a Vulnerable Sector Verification?

Those residing in Toronto require a ‘Consent to Disclosure’ form. The Toronto Police Services has requested that the ‘Consent to Disclosure’ not be posted on the website. Therefore you will need to email to proceed.

To obtain your Vulnerable Sector Verification, visit your local Police Department’s website for information on what paperwork and procedures have to be completed as the process varies by police jurisdiction. A Vulnerable Sector Verification must be completed in the city/town in which you reside in, regardless of where you coach.

Some police departments require the organization (in this case Muaythai Ontario) to provide letter to request a Vulnerable Sector check. Oftentimes this letter may reduce the cost of the Vulnerable Sector Verification check, but it varies between police jurisdiction.

For those who require a letter, download the correct letter below. If you have multiple roles within Muaythai Ontario, any letter will suffice.

Take the letter below to your police station to obtain a Vulnerable Sector Verification. Once you receive your Vulnerable Sector Verification, take a clear photo or scan the results and submit it to us at


Frequently Asked Questions

Please see this link to learn more about why a Vulnerable Sector Verification is necessary for those above a certain age.

The Screening Policy details all information about the screening process.

Sterling Talent Solutions is Muaythai Canada and Muaythai Ontario’s new background Screening Partner. Sterling allows MTO’s members to easily submit online background checks for a low fee of $25 + tax. Sterling’s E-PIC check is an Enhanced Criminal Check which searches both the RCMP National Repository of Criminal Records (CRC), and Local Police Information (LPI) within multiple databanks. For more information about the E-PIC click here.

Also known as ‘Vulnerable Sector Check’ or ‘Police Vulnerable Sector Check’. A vulnerable sector verification is an enhanced criminal background check often required from people in positions of authority that work with children and vulnerable persons. This includes teachers, medical professionals, or sport organization members. For more information about this check, click here.

The new Screening Policy is mandatory for all Seconds (Coaches and Corners) and Officials participating at Muaythai Ontario events and programs. Those without a valid Check on file will be unable to participate in programs, activities, or events sanctioned by Muaythai Ontario.

Muaythai Ontario will additionally be requiring E-PIC and Vulnerable Sector Verification from:

  • MTO Board members;
  • MTO Staff members;
  • MTO Volunteers;
  • All individuals involved with the delivery of sporting programs including camps, clinics, seminars, etc; and
  • Any other person in a role that constitutes a position of trust or authority.